Tag Archives: customer service

Self-Service Customer Communities

Please enjoy this guest blog about self-service customer communities by Ashley Furness of Software Advice.

Crowdsourcing covers a wide range of initiatives and industries; from fundraising to outsourcing piecemeal tasks. But, hopefully, each effort is about better serving the needs of the network that’s participating in the discussion. One of the ways that crowdsourcing helps to serve an audience is through self-service customer communities (distributed knowledge bases) where customers or clients can share their own tips and tricks or experiences and help answer each other’s questions (and also help businesses cut down on their operational costs).

But you can’t just flip on the switch. Public knowledge bases, customer groups and discussion forums require careful planning to ensure customers actually want to use them.

Recently, research firm Software Advice interviewed Zendesk Vice President JD Peterson to find out what strategies he suggests companies use to build an effective customer service community. He recommends five major concepts: usability, gamification, employee engagement, measurement and integration with other customer service channels.

Think of usability as a science, rather than an art. User experience experts know the specific places navigation signals should go to foster engagement, also where customers naturally look to find customer service.

“Don’t guess with this kind of stuff,” Petersen said.

Designers should also work with marketing to devise titles and headings that are appealing, eye-catching and immediately meaningful to the visitor.

Gamification elements are a perfect means for driving self-service engagement, Peterson said. This can include leader boards, score boards, badges and other such features. These recognition signals should award points for engagement activities such as answering another visitor’s question, or voting on an answer from another user. This recognizes customers for their contribution and inspires the to come back.

In order for the self service to work efficiently, Peterson recommends integrating with traditional service channels. He calls this the “escape value.”

“If I can’t ultimately find the answer I am looking for I need an easy way to get from the community to another channel – phone, or email or live chat,” he said.

Employee Engagement
Even if the community is focused on the user, customers will interact more if they know your company is actually listening. Staff should keep a close eye on discussions and chime in if the answer isn’t available. Customer service staff can also pick up on valuable customer feedback that can then be shared with product and feature development teams.

The best way to ensure you have the most effective community possible is to continually improve through trial and error. Use your crowd to develop content for the community by mining for trends in customer conversations across all channels. This will allow you team to identify reoccurring topics and questions.

Click here to watch the entire video.

Spotlight on IdeaScale

It’s been a busy time for IdeaScale. We’ve launched BadgeFarm, we’ve been following up on the success of the Federal Mobility Strategy, launching the new initiative on Section 508, and loads of other behind-the-scenes stuff that you’ll have to look forward to in the coming weeks. But we’ve also been in-front-of-the-scenes as well and we just wanted to share some of the news.

Last month, Software Advice blog listed IdeaScale as one of their favorite customer service applications. Why? Because IdeaScale’s available for any mobile platform and not only helps assemble customer feedback, but also helps to prioritize it. It appeared in good company among other mobile feedback platforms including Tello and Gripe.

But IdeaScale wasn’t highlighted simply for its mobile and customer service capabilities, it was also highlighted in an interview addressing a new study by the University of Illinois which ranked the social media sophistication of various U.S. cities. While Chicago used to rank number 8, it now ranks at number 17 and in a discussion of that fall in rank, they talked about how that change is not so much because Chicago has fallen behind, but that other cities have caught up. They also talk about how some of the leading social media cities (among them Seattle) go beyond simply using Facebook and Twitter (and there are still some cities that haven’t done even that), which was praised for its use of the platform IdeaScale that allows users to submit and rate ideas for improving local government.

More than anything, however, these stories signal a sea change in industry trends. Customer feedback is now a mobile imperative and that feedback needs to be an integrated part of the user experience that doesn’t take the user away from the application that they are engaging in. Cities and governments need to catch up to their citizens – they need to be asking for their thoughts and suggestions at every turn: on Facebook and Twitter, in organized websites, and in crowdsourcing platforms like IdeaScale.

What other changes does this signal in the industry? What does this mean for the future of crowdsourcing and network intelligence?

IdeaScale profits on LiveChat integration with Highrise CRM

by Szymon Klimczak @ August 9, 2011

After last month’s interview with Sam from Webitecture, today we have another customer telling us his story. Read about running a Software as a Service company, sales and support benefits from having live chat on the website and advantages of LiveChat-Highrise integration.

John Basile uses LiveChat-Highrise integration on a daily basis

John Basile is responsible for Business Development at IdeaScale – a platform to collect, share and rate ideas from customers. IdeaScale has been relying on LiveChat since February 2011, gradually increasing its utilization and adding more operator seats over the following months.

John told us:

“In 2007, Seattle-based SaaS pioneers Vivek Bhaskaran and Rob Hoehn realized the growing interest in crowdsourced feedback and co-founded IdeaScale — a community idea management system with up/down voting that allows the best ideas contributed to rise to the top.

Since its humble start, IdeaScale has grown to be a market leader in idea management embraced by small businesses and Enterprise customers like DuPont and SAP, local governments and federal agencies like the Office of the President and the VA.

When IdeaScale found LiveChat, we chose to incorporate the communication tool into all our webpages: our outside marketing pages as well as the logged-in admin pages only our customers see.

On the outside pages, LiveChat helps IdeaScale’s growing sales team to answer questions from customers, who are often looking at our competitor’s tools and weighing their options. We’ve closed dozens of deals and upgrades right from LiveChat!

As far as communication with existing customers goes, LiveChat is extremely useful in mitigating the number of support emails we get. We estimate that LiveChat’s cut our email volume by at at least 10%. Best of all, our paying customers get instant answers to questions that might otherwise get stacked in a support queue for as long as 24 hours.

HighriseLiveChat has become an essential part of our sales and support process, so we’re pleased that the live chat tool integrates nicely with Highrise, our favorite CRM tool. It’s well and good that chats are logged to our LiveChat account’s history, but with the Highrise integration, our chats are recorded right to IdeaScale’s shared Highrise account with a couple clicks. This means that our sales team can share important conversations and have them all at our fingertips when we’re communicating with our leads and customers.

We’d highly recommend LiveChat to anyone doing business online but particularly to those online businesses using 37signal’s Highrise product. The slick integration of LiveChat into popular Highrise CRM is great for everyone–prospective customers, existing customers, sales, support, and our developers alike.”

Have you ever thought about having the crowdsourced idea management tool on your website? Now there’s a good opportunity to finally get it – IdeaScale offered a special deal for LiveChat customers: 30 days of service for free.

Sign up for IdeaScale and ping LiveChat operators on their website to claim 1 month of free service!

Reposted from the LiveChat blog.